County Clerk/Recorder

County Clerk:  Martha "Marty" Gum 
mgum@co.menard.il.us

Carol Schafer, Chief Deputy
cschafer@co.menard.il.us

Elizabeth Schultz, Chief Deputy
Bonnie Davis, Deputy Registrar
bdavis@co.menard.il.us


Description of Services

The County Clerk & Recorder's Office handles various matters that include: deeds, mortgages, liens, etc., payroll and accounts payable, delinquent taxes, liquor licenses, firework permits, raffle licenses, assumed name applications, elections, marriage license, death certificates and genealogy.


Marriage License

Menard County Marriage Application
Please complete sections A & B at the top and bottom of the form and email to bdavis@co.menard.il.us
Your license is not official until you are sworn in and the license is signed by the Menard County Clerk.

Fee: $50.00 Cash or Check only
Please call the County Clerk's Office at 217-632-3201 to schedule an appointment to obtain your marriage license.


Vital Records

THE FEE FOR THE SEARCH AND A COPY FOR GENEALOGY PURPOSES OF BIRTH, DEATH OR MARRIAGE RECORDS IS $3.00 PER COPY. THE FEE FOR THE SEARCH AND A CERTIFIED COPY OF BIRTH, DEATH OR MARRIAGE RECORDS ISSUED AT THE SAME TIME IS $11.00 FOR THE FIRST COPY AND $8.00 FOR EACH ADDITIONAL COPY OF THE SAME DOCUMENT. FOR LARGE SEARCHES THERE IS AN_ADDITIONAL $10.00 CHARGE. OUR BIRTH/DEATH RECORDS DATE BACK TO 1877 AND MARRIAGE RECORDS DATE BACK TO 1839.

Birth Certificates

Photo ID is required to obtain a birth record (see bottom of page for acceptable ID). 

 

Who may obtain a birth record:

·        The record can be released to the person named on the record, if they are 18 years of age or over.

·        The parent, if their name appears on the Birth Certificate as the mother or father.

·        A Legal Guardian who possesses guardianship papers that are signed by a judge.

·        A Legal Representative who is representing the person named on the Birth Certificate or is representing his/her parents.

·        A court order.

 Request For Vital Records

 

Death Certificates

Photo ID is required to obtain a death record (see bottom of page for acceptable ID).

 

Who may obtain a death record:

·        Applicant must be immediate family (mother, father, brother, sister, spouse, child)

·        Or applicant must be the informant listed on the death record.

·        Applicant must have a personal or property right interest in the record. 
(Applicant should be prepared to show documentation proving their need for the record and/or intended use and valid identification.)

Request For Vital Records 

 

Marriage Certificates

 Who may obtain a marriage record:

·        A certified copy may be obtained by either the bride or the groom.

Request For Vital Records

 


 

Applications/Forms

Assumed Name Application

Firework Permit

Liquor License Application *All Liquor Licenses must be approved by the Menard County Board of Commissioners prior to the event. The Board meets the 2nd and last Tuesday of each month. 

Raffle License Application

Fee Schedule

Quit Claim Deed

Plat Act Affidavit

PTAX-203 IL Real Estate Transfer Form and Instructions

NSPOA- Quit Claim Deed and PTAX-203 IL Real Estate Transfer Form

Statement of Economic Interest


Election Information 

NEXT ELECTION:  APRIL 2, 2019 CONSOLIDATED ELECTION

 

EARLY VOTING

 Early Voting shall take place in the County Clerk’s Office on Feb. 21 – April 1, 2019 between the hours of 8:30 a.m. to 4:30 p.m. (normal business days)

 

GRACE PERIOD VOTING

 Grace Period Voting shall take place in the County Clerk’s Office on March 6 – April 2, 2019 between the hours of 8:30 a.m. to 4:30 p.m. (normal business days)

 

VOTE BY MAIL

 Vote by Mail shall begin on February 21, 2019.

 

We will also be open on Saturday, March 30, 2019 between the hours of 9:00 a.m. and 12:00 Noon for Early Voting and Grace Period Voting.

 

All precincts/registered voters in Menard County are covered by the above information.

Application for Vote by Mail Ballot

Illinois Voter Registration Application

Click here to register online to vote.

CLICK HERE FOR THE OFFICIAL RESULTS FROM THE 11.06.18 GENERAL ELECTION.   

 

Maps


Frequently Asked Questions 

 

 

Contact the County Clerk for the total owed on your property.

Contact this office and an employee will be available to assist you.

No. The County Clerk no longer issues hunting and fishing licenses. In Menard County, licenses are available at R&H Farm and Home Store in Petersburg and Village Market in Athens.

Certified copies are $11.00 for the first copy and $8.00 for each additional copy.

Notice to Elderly and Persons with Disabilities 4.2.19.PNG