Job Posting: Deputy Treasurer / Tax Deputy

Department: Menard County Treasurer & Collector’s Office

Location: Menard County Courthouse, 102 S. 7th St., Petersburg, IL 62675
Hours: 8:00 AM – 4:00 PM, Monday through Friday (35 hours/week)
Position Type: Full-Time, Regular (Non-Exempt)
Salary/Wage: $41,000.00 – $45,000.00 / year (Based on experience)
Benefits: Illinois Municipal Retirement Fund (IMRF) pension enrollment, comprehensive medical insurance options, and county holiday/vacation/personal leave.

Position Summary

The Deputy Treasurer performs a variety of fundamental bookkeeping, financial record-keeping, and customer service tasks to support the Menard County Treasurer & Collector. Operating under the direct supervision of the County Treasurer, this role focuses heavily on managing local public revenue, maintaining tax billing files, coordinating property tax collections (Real Estate and Mobile Home), serving as the county’s and resolving tax-related public inquiries.  The office keeps records of all financial transactions for over 70 different accounts.  We perform general accounting activities, prepare bank deposits, reconcile, balance funds and prepare reports on a monthly or daily basis or as requested.

Essential Responsibilities & Duties

  • Property Tax Collections: Assist in processing real estate and mobile home property tax payments submitted in person, by mail, via the courthouse drop box, or through regional bank processing sites.
  • Cash Management & Balancing: Accept and receipt multi-format payments (cash, check, credit card). Balance individual cash drawers daily and generate combined batch transaction summaries for general ledger entry.
  • Public Inquiry Resolution: Act as a courteous primary point of contact for Menard County citizens, financial institutions, and title companies. Provide payment stubs, confirm payment statuses, and explain property tax deadlines.
  • Mobile Home Tax Administration: Track annual mobile home registration details, generate tax statements, and calculate late penalties.
  • System Processing: Input revenue data accurately into the county's integrated property tax management system. Coordinate occasionally with the Supervisor of Assessments office regarding active property parcel exemptions or status updates.
  • Clerical Operations: Scan documents, handle incoming mail distributions, and maintain audit-ready digital and physical financial records according to state archival retention laws.
  • Other Duties as Assigned

Minimum Qualifications

  • Education: High school diploma or equivalent required; post-secondary coursework in business, bookkeeping, or basic accounting is a strong asset.
  • Experience: 1–2 years of structured workspace experience involving public retail cashiering, multi-ledger bookkeeping, bank teller services, or local government administrative office work.
  • Legal Standards: Must be at least 18 years of age, pass a professional criminal background investigation, and be completely bondable.

Required Knowledge, Skills, and Abilities

  • Strong basic mathematical competency and experience operating 10-key adding tools and business spreadsheets (such as MS Excel).
  • High organizational capability with a demonstrated track record of managing exact calculations under high-volume seasonal deadlines (such as late summer and early autumn tax installments).
  • Ability to communicate tactfully, professionally, and empathetically with citizens, especially during tense payment collections.
  • Commitment to maintaining absolute citizen confidentiality regarding underlying banking records or tax situations.
  • Ability to work under pressure with accuracy and attention to detail.

How to Apply

Please submit your resume and references directly to:

Menard County Treasurer’s Office
Attn: Molly Bettis, Menard County Treasurer & Collector
102 S. 7th Street, Petersburg, IL 62675

217.632.2333
Email: mbettis@menardcountyil.gov

Applications are accepted until the position is filled. Menard County is an Equal Opportunity Employer (EOE).

Senior Transportation Driver Wanted

WANTED:  Part-time driver for Menard County Senior Transportation. Must be 21 years of age and able to complete First Aid/CPR certification, mandatory drug/alcohol testing, background /driving record check as well as other required driver training.  EOE/AA.  Previous applicants need not apply.  Apply in person or e-mail resumes to dworthington@menardcountyil.gov  No phone calls.